Explain the use of find and replace option in Excel? (Excel-2007)

Q. Explain the use of find and replace option in Excel?

Ans.  The Find and Replace features are time-saving techniques that allow you to rapidly change the content of your worksheets. Excel's Find and Replace function will search your documents for specific text, which can then be highlighted, replaced with different text or formatting, or left as-is. This function provides many advanced options to help make your search as specific as necessary to find what you are looking for.

Using the Find Feature

The Find feature can be helpful if you are trying to locate information not currently visible on the screen. You can search for information used in formulas, values, and comments.

Finding Information

1.     From the Ribbon, select the Home command tab

     2.  In the Editing group, click FIND & SELECT » select Find...
The Find and Replace dialog box appears, with the Find tab selected. 

3.     In the Find what text box, type the text or data to be found

4.    OPTIONAL: Adjust the searching options

5.    Click FIND NEXT
The information is found and selected.
NOTES: Clicking FIND NEXT again finds subsequent occurrences of the information in the document.
If Excel cannot find the information you are looking for, a message to that effect will be displayed.

6.    OPTIONAL: To see the each location that this text or data is located, click FIND ALL
A pane opens below the Find and Replace dialog box with a list of each location.

7.    To close the dialog box, click CLOSE

 

Searching Options

If you would like to narrow your search to find more specific results, you can limit your results by using the available search options.

From the Find and Replace dialog box, click OPTIONS >>
Additional options appear in the Find and Replace dialog box.

Option	Description
Format...	Match content with specific formatting
Within	Specify the search area (i.e., worksheet or workbook)
Search	Control the order of the search: left to right (columns) or top to bottom (rows)
Look In	Limit the search to type of content: values, formulas, comments
Match case	Limit search results to instances of the text or data that have the same case (i.e., uppercase or lowercase) as the text in the Find what text box EXAMPLE: Spring instead of spring.
Match entire cell contents	Limit search results to cells where an exact match occurs EXAMPLE: Smith will locate Smith but not Chris Smith.

 

Using the Replace Feature

The Replace feature is useful when you want to change the same piece of information throughout your worksheet.

1.     OPTIONAL: If you want to find and/or replace information in a specific section of your document, select the desired portion of the document
HINTS:
To select contiguous cells, click the desired cells
To select non-contiguous cells, hold down [Ctrl] + click the desired cell(s)

2.    In the Editing group, click FIND & SELECT » select Replace...
OR
Press [Ctrl] + [H]
The Find and Replace dialog box appears. 

3.     In the Find what text box, type the text or data to be found.

4.    In the Replace with text box, type the text or data to replace the information found

5.    OPTIONAL: Adjust the searching options

6.    Click FIND NEXT  The first occurrence is highlighted.

7.    To replace only that occurrence, click REPLACE
To replace all occurrences, click REPLACE ALL
The old information is replaced with the new.
To find and replace additional instances of your text or data, repeat steps 6–7

8.    To close the dialog box, click CLOSE

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