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Saturday, May 15, 2010

Split Forename and Surname in Excel




The following formula are useful when you have one cell containing text which needs
to be split up.
One of the most common examples of this is when a persons Forename and Surname
are entered in full into a cell.
The formula use various text functions to accomplish the task.
Each of the techniques uses the space between the names to identify where to split.
Finding the First Name


Full Name
First Name
Alan Jones
Alan
 =LEFT(C14,FIND(" ",C14,1))
Bob Smith
Bob
 =LEFT(C15,FIND(" ",C15,1))
Carol Williams
Carol
 =LEFT(C16,FIND(" ",C16,1))
Finding the Last Name


Full Name
Last Name
Alan Jones
Jones
 =RIGHT(C22,LEN(C22)-FIND(" ",C22))
Bob Smith
Smith
 =RIGHT(C23,LEN(C23)-FIND(" ",C23))
Carol Williams
Williams
 =RIGHT(C24,LEN(C24)-FIND(" ",C24))
Finding the Last name when a Middle name is present
The formula above cannot handle any more than two names.
If there is also a middle name, the last name formula will be incorrect.
To solve the problem you have to use a much longer calculation.
Full Name
Last Name
Alan David Jones
Jones
Bob John Smith
Smith
Carol Susan Williams
Williams
 =RIGHT(C37,LEN(C37)-FIND("#",SUBSTITUTE(C37," ","#",LEN(C37)-LEN(SUBSTITUTE(C37," ","")))))
Finding the Middle name


Full Name
Middle Name
Alan David Jones
David
Bob John Smith
John
Carol Susan Williams
Susan
 =LEFT(RIGHT(C45,LEN(C45)-FIND(" ",C45,1)),FIND(" ",RIGHT(C45,LEN(C45)-FIND(" ",C45,1)),1))

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